CCE4.19 - Exhibitions Officer

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Posted: 07/03/2019 14:02
Start Date: Not Available
Salary: £29,120 pa (£29,714 after probation)
Location: Horniman Museum and Gardens, Forest Hill
Level: Experienced (Non Manager)
Deadline: 21/03/2019 10:00
Hours: 21 hours per week, generally 9am-5pm Mon - Wed
Benefits: See "Working for Us" on the Home menu
Job Type: Part Time

Job title and reference:        Exhibitions Officer (ref: CCE4.19)

Salary range:                         £29,120 pa (rising to £29,714 on successful completion of probation) pro rata for 21 hours per week

Hours of work:                      21 hours per week (ideally Mon – Wed 9am-5pm, some weekends and evenings as required).                                                                                                       

The Horniman Museum and Gardens in south east London has been open since Victorian times, when the tea trader and philanthropist, Frederick John Horniman first opened his house and extraordinary collection of objects to the local community. Since then, our collection has grown significantly and includes internationally important collections of anthropology and musical instruments, as well as an acclaimed aquarium and natural history gallery – all surrounded by 16 acres of beautiful Gardens offering breathtaking views across London.

We are currently looking for an enthusiastic Exhibitions Officer to support the delivery of the Horniman’s programme of temporary exhibitions and maintenance of our permanent displays. The post is a key role in this small and welcoming team. The role incorporates working with colleagues from across the Horniman Museum and Gardens on a range of exhibitions including objects-based displays, artistic interventions, projects in the gardens, and family-friendly exhibitions.

Educated to degree level or an equivalent qualification, you will have practical experience of the coordination and delivery of high-quality exhibitions. You will have demonstrable experience of the ability to coordinate multiple projects, have excellent interpersonal skills and a proactive approach to help make our exhibitions a positive experience for visitors. The ideal candidate would have an interest in our diverse collections as well as contemporary responses to them.

The closing date for completed applications is 10am on 21 March 2019.  Interviews will be held on 4th April 2019

The Horniman is committed to equality of opportunity and welcomes applications from all sections of the community. 

How to Apply

Click on “Apply Now” at the top or bottom of this page. When you apply you will be asked to upload a covering statement in Microsoft Word format (the document must be in .doc  format and the maximum file size is 2 MB). Please also ensure that you have uploaded your CV as a separate document which you can do when you create an account or login.

Please provide an overview of no more than 2 pages describing your experience relevant to the role as outlined in the Job Description and Person Specification.  


Job title                                 Exhibitions Officer

Section                                   Exhibitions and Design

Reports to                              Exhibitions and Design Manager

Responsible for                       No responsibility for staff

Hours of work                       Full-time 21 hours per week, generally 9am-5pm Monday - Wednesday

Main purpose of the job                  

To assist the Exhibitions and Design Manager in achieving the Horniman Museum and Garden’s primary objective of Access, particularly in the area of high-profile temporary exhibitions and high standards in gallery maintenance and presentation of front of house areas.

Section description             

The Exhibitions and Design section is responsible for the management and delivery of the Horniman’s temporary exhibition programme, the maintenance of permanent galleries and the delivery of 2D graphic design across the site and externally for marketing purposes.

Main responsibilities 

Exhibitions Co-ordination and Delivery 60%

  • Assist with the research for exhibitions and displays, and contribute to the planning and development of projects including cross-departmental projects when appropriate
  • Project manage allocated small to medium sized exhibitions and displays observing the Horniman’s processes to meet deadlines and monitor expenditure
  • Coordinate practical arrangements for each exhibition including: coordinating input from conservation and collections management sections, display preparation, arrangement of delivery, and compiling schedules of works to disseminate across the Horniman to staff
  • Organise and supervise contractors and contractual services both on site and external service providers as delegated by the Exhibitions and Design Manager
  • Contribute to contractor liaison and compile risk assessments in order to fulfil Construction Design Management regulations (CDM)
  • Represent the Exhibitions and Design section at project meetings and in other capacities as required.

Gallery Maintenance 20%

  • Oversee programmes of maintenance within the galleries involving co-ordination of colleagues from across the Horniman including: conservation and collections management as well as external contractors.

Operational Support 15%

  • Assist in the smooth running of a busy office by maintaining records
  • Maintain internal budgets and contribute to forecasting.
  • Act as the contact for initial financial queries about the relevant budget(s), including liaising with the Finance Officer.
  • Answer general telephone and written enquiries.
  • Deputise for the Exhibitions and Design Manager as required.

Continuing Professional Development 5%

  • Develop personal skills and expertise by attending appropriate conferences, seminars, courses and undertaking further training as recommended in the annual appraisal.

General responsibilities

  • Act in a professional manner and uphold the Horniman’s Code of Conduct.
  • Follow and promote safe systems of work and observe health and safety regulations.
  • Any other duties that may be required to ensure the effective running of the Exhibitions and Design Section.

Job activities may vary and evolve over time to meet business needs.
(E=Essential, D=Desirable)

  • Evidence of a high standard of literacy and numeracy (E)

Knowledge and experience

  • Proven experience of working within an exhibitions environment ideally in a gallery or museum (E)
  • Proven effective project management experience gained through coordinating temporary exhibitions, preferably in the context of a museum or gallery (E)
  • Experience of developing constructive working relationships with a wide range of people, both internally and externally (E)
  • A practical understanding of Health and Safety guidelines and Access requirements in a museum and gallery environment (E)

Skills and abilities

  • Excellent written and verbal communication skills (E)
  • Good interpersonal skills with the ability to build effective professional relationships with staff and contractors at all levels (E)
  • Ability to work autonomously in an organised and methodical manner, managing several tasks at the same time and meeting deadlines (E)
  • Ability to maintain budgets (E)
  • Ability to use MS Office suite (Word, Excel, PowerPoint) (E)

Personal attributes

  • An empathy with the Horniman mission and an interest in its exhibitions, activities and events (E)
  • Commitment to equality and diversity (E)
  • Willingness to work flexibly to achieve corporate objectives (E)
  • Commitment to own learning and professional development (E)


  • A Disclosure Scotland basic criminal record check is required for this post.
  • Occasional out of hours and weekend work may be necessary during busy periods, in particular in the run up to exhibition openings and for maintenance purposes.

March 2019


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